Last updated: November 3, 2026
This policy explains how the Cayman Renewable Energy Association (“CREA”, “we”, “us”) collects and uses personal information when you visit renewablecayman.com, become a member, register for one of our events, fill in one of our forms, or contact us. We are the data controller for this information under the Cayman Islands Data Protection Act (2021 Revision).
Who we are
The Cayman Renewable Energy Association is a non-profit association that promotes solar and other renewable energy in the Cayman Islands.
43 Lincoln Drive, George Town, Grand Cayman
Email: info@renewable.ky
Phone: 1-345-916-7246
Privacy contact: info@renewable.ky
What we collect
- Contact details you give us: your name, phone number and email address.
- If you are a member or want to join: your organisation, your role, and your membership details and payments.
- If you register for an event: your name, organisation, contact details and any dietary or access needs you tell us about.
- Questions and requests you send us about solar and renewable energy.
- Anything else you tell us when you call, email or message us.
- When you visit renewablecayman.com, basic technical information such as your device, browser and the pages you view, collected through cookies and similar tools (see below).
- Your marketing and cookie choices, so we can respect them.
How we use it
- To manage your membership and keep our member records and accounts.
- To organise and run events, conferences and meetings, including registration.
- To answer your enquiries and give you information about solar and renewable energy.
- To send you CREA news, updates and event invitations, only if you have agreed to this. You can opt out at any time.
- To meet our legal obligations as a registered non-profit organisation.
- To measure and improve our website.
- To publish photos from our events, only if you have agreed or the notice at the event said we would.
We use your information with your consent (for example for marketing, and for cookies), to take steps you ask for before you join or register and to carry out our dealings with you as a member, to meet our legal obligations, and where we have a legitimate interest in running and improving our association that does not override your rights. We do not use it to make automated decisions about you.
Who we share it with
We do not sell your personal information. We share it only with:
- People and companies who help us run the association, such as email and website hosting, event registration and payment providers, and the tools we use to manage membership and enquiries. They may use it only to provide services to us.
- Event partners and sponsors, only if you have agreed to this.
- Our accountants, auditors and advisers, and the non-profit regulator, when needed.
- Authorities, when the law requires it.
Some of these providers store data outside the Cayman Islands. When they do, we take steps to make sure your information is protected to the standard the Data Protection Act requires.
Cookies
Our website uses cookies to understand how visitors use the site. You can block or delete cookies in your browser settings, and you can change your choice at any time through our cookie banner.
How long we keep it
We keep enquiry and mailing-list details for 24 months after our last contact with you, unless you become a member. We keep member records for as long as you are a member and for six years afterwards for accounting and legal requirements. If you ask us to delete your information, we will do so unless we are required or entitled to keep it, for example for our financial records or a legal obligation. When we no longer need it, we delete it or make it anonymous. We review our records at least once a year and delete enquiries that have passed this period.
How we protect it
We limit access to the people who need it and use reasonable technical and organisational measures to keep it secure. If a data breach puts your information at risk, we will tell you and the Office of the Ombudsman without undue delay and within five days of becoming aware of it.
Children
Our website and services are for adults. We do not knowingly collect information from anyone under 18.
Your rights
Under the Data Protection Act you can ask us to:
- tell you what information we hold about you and give you a copy;
- correct information that is wrong;
- stop or limit how we use it, or delete it;
- stop sending you marketing;
- withdraw your consent at any time, including for marketing and cookies;
- stop any decision made only by automated means (we do not make any).
To make a request, email info@renewable.ky or call 1-345-916-7246, or write to us at the address above. We may ask you to confirm who you are before we share information. We will reply within 30 days. If you are unhappy with how we have handled your information, please tell us first. You can also complain to the Office of the Ombudsman, which oversees data protection in the Cayman Islands.
Other websites
Our website links to other sites, such as social media platforms. We are not responsible for their privacy practices.
Changes to this policy
We may update this policy from time to time. The date at the top shows when it last changed.